Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – May 6, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Jarvis Adams, IV
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm.
Appointments:
There were no appointments scheduled
7:00 - Gene Mitchell – Mr. Mitchell was not on the agenda however discussion followed regarding building issues. Selectman Adams will get back to Mr. Mitchell after some discussion with other town officials and report to what he discovers.
7:10 - Joe Rice – Mr. Rice was also not on the agenda, however Selectmen invited Mr. Rice to discuss his concerns with them. Chairman Kullgren apologized to Mr. Rice for missing the fire dept. meeting last evening. Adams also apologized to Mr. Rice.
Rice stated this apology is accepted and further thanked the board for the letter of appreciation he received for completing the Level I, Road Scholar program; he stated he has only one class left to complete Level II.
Selectmen noted they are supportive of employees who are willing to participate continuing education programs.
7:19: In accordance with RSA 91A: II 3 (a) – personnel matter – Chairman Kullgren motioned to enter into non-public. Seconded by Day & Adams. No discussion
7:45 – Motion by Kullgren to enter out of the non-public session and to further seal the minutes to protect ones reputation. Seconded by Day & Adams. Unanimous vote.
Decision: The matter will be reviewed by the board of selectmen, if any action is necessary they will take appropriate action.
Other Business:
Mail – Selectmen reviewed the incoming mail for the week of April 29th – May 6th.
Selectmen signed:
Minutes – Selectmen approved the minutes of 4/29/08 as written
Accounts Payable - Selectmen approve the A/P manifest & checks
Misc. Letters – There were several letters the board signed, the letters will be mailed May 7, 2008.
Regional Selectboard Gathering – Selectmen Day & Kullgren reported on the Regional Selectboard gathering that was held on Saturday, May 3, 2008 in Hancock –
Kullgren started by stating that John Hayes & Ed Germain organized this event, he further stated that everyone seemed to be understanding as to how important these regional meetings are.
Topics that were discussed were:
· RSA 91A, the right to know law was discussed in length; the difference between an actual meeting vs. a chance meeting was discussed as well as other non-public scenarios.
· HEAT - Kullgren reported that Dick Henry and a few other members from HEAT (Hancock Energy Advisory Team) discussed about municipalities going green. Nancy Gamble gave a presentation on how they did their energy audits. Day explained what the presentation was all about.
· Selectmen Advisory Committee – Representatives Gene Kellogg, Joe Campbell & Larry Schwartz discussed their concerns. For example, Article IV of the ConVal article of agreements brings about concerns about appointees being on the committee and not Selectmen. Selectmen from all 9 communities should represent themselves, given the way the article is written, there can be appointees to this committee, and Selectmen could send a representative. SAC doesn’t seem to meet on a regular basis; they are looking for support and have asked for a letter from Selectmen from all 9 towns. The letter will entail asking the SAC to change Article IV to reflect the
Selectmen can send a representative from the Town to sit on the committee. Kullgren thanked Hayes & Germain for being so involved, regional meetings more often seems necessary to keep the SAC going forward. Day expressed she believes the two committee’s need to be on the same page and work towards the same goals for the entire district.
Revolving Selectmen Meeting – Selectmen discussed holding Selectmen’s Meeting at the various locations of all departments. Deb was instructed to memo all department heads and ask what dates would work best for each respective department.
Overnight Camping at Oak Park – Discussion followed regarding camping at Oak Park for special events. There have been two requests so far and a decision is needed to proceed with the rentals. Selectmen reviewed a memo from Catherine Shaw which discussed the Class of ’78 has requested use of Oak Park on July 5 & 6th, the Class would like to offer camping as an option for those who are traveling, it is most likely the State Park will be full that weekend. The pros & cons of this request was discussed. Catherine has provided the liability insurance through her homeowner insurance. The Board approved this request 2-1. Also discussed was the rental fee of the park, Selectmen want Catherine to negotiate the rental fee with Molly before a decision is made whether to
reduce the rental fee for the event or keep it as is.
Job Restructuring – Selectmen discussed restructuring some of the part-time positions. This will remain on the agenda until it is resolved.
Spirit – Deb reminded the Selectmen the Spirit should be ready for editing next week, if the Board is going to write anything they need to submit their article by the weekend.
Catch Basin – A brief discussion followed regarding the catch basin in front of the Greenfield Industries, Attorney Teague has written a letter to Attorney Bennett regarding this matter. Deb was instructed to ask Attorney Teague to hold the letter until the Board does some more research on this matter.
Payment in Lieu of Taxation (PILOTS)– Selectmen briefly discussed one particular property which makes a PILOT. The Board would like to sit down with the Police, Fire & Rescue Chiefs to discuss this matter in further detail.
Lyndeborough Mtn. Road – Selectmen discussed Lyndeborough Mtn. Road, they would like to invite Greg Nadeau to meet with them and get updated on the situation.
Voting Booths – Deb was instructed to follow-up with Micheal Redmond with regards to the voting booths Crotched Mountain is making for the town.
With no further business the meeting adjourned at 8:00 pm. The next meeting will be held on Tuesday, May 13, 2008 at 6:00 pm.
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